Friends of UCI Rowing Meeting
July 15, 2018
AGENDA
Goals for this meeting: Â
        – Henley review
        – Endowing/funding coaching position
        – Boathouse replacement team
        – need to up our game on fundraising
1. Introduction of New Board Member
Meet new board secretary Brian Frank
2. AG:
Henley Royal Regatta – Review:
Regatta / Experience – What Did We Gain / What Did We Learn
Total Fundraised – Distribution of Funds
Thank You Notes – Address / List of Donors
Campus Leadership – Exposure / Media / Momentum
3. Vince:
Meeting with UCI staff
        – endowing coaching position, the numbers
        – boathouse and the campus architect
        – lease restrictions
        – who are these people?
4. Vince:
Alternatives for funding coaching position
        – endowment
        – through oarsman fees (fees to club, club pays salary and benefits)
        – through NAC staffing, possible Friends subsidize NAC partially
        – Friends funding via stipends.
        – adding AJ as center of  fundraising effort
5. Vince and AJ
Upping our fundraising game
        – discussion with Brian Frank about efforts to fill-in missing alumni (database hell)
        – adding women alums and their families
                – ability to designate donation to men’s or women’s crew
        – establishing donor level categories (per year)
                – Henley >= $20k
                – Coach >=  $10k
                – Stroke >=  $5k
                – Coxswain >= $1k
                – Rigger >= $500
                – Friend >= $100
Each newsletter we publish the number of people/organizations in each category and identify Stroke and above by name (with permission of donor).       Â
6. End of Season News Letter – Printed
Fiscal Report – How Much Did We Raise in 2017/2018 / What Are Our Goals? / List of Donors / ContributorsÂ
Budge II – Carbon Wing Filippi / Added to the Fleet
Successful Racing Season – Schedule / Results
UC Challenge Cup – HTN III Donation / InvolvementÂ
Graduating Seniors
7. Club vs VarsityÂ
Varsity Status Under Athletics / Super Club Model? – Pros / Cons
What is the Bigger Picture?
8. Boathouse / EndowmentÂ
        – team or subcommittee of stewards
                – inventory of what we have
                – needs study
                – compare to other boathouses in Newport
                – compare to other west coast boathouses
                        – sq ft boat storage
                        – sq ft maintenance
                        – sq ft ergs/weights
                        – sq ft meeting/classroom
                        – sq ft restrooms
                        – parking spaces
9. Board Member Terms
For discussion and clarification:
- get an accurate list of when each member started
- clarify/document when each member is up for re-election
- discuss how the board would like to do future elections: whole board, groups (i.e. class A, B, C alternating each year), or individuals (we just remember when each person is up for re-election
- when is next election and who’s up?